Most of you have loads of accounts on different websites and remembering passwords of each and every one of them becomes quite a pain. From what the tech guys say, “Never use the same password for every account, use a mixture of numbers, symbols … blah blah”. Well, then they should try to remember each and every one of them. Here’s when passwords manager software such as KeePass or LastPass comes in. In this post, we will explain how to set up and use KeePass Password Safe, a free and popular Password Manager.
Downloading and Setting up KeePass
First, download KeePass, agree to the license and on the first launch, you will see a screen asking for a master password. This is essentially the password to store all of your usernames, passwords and every other details here. A key file instead of a master password can also be used as shown in the screenshot, which is basically a file, which acts as your password. However, if this file is lost, all your precious passwords stored in KeePass will also be lost so it’s better not to use it. Another option is to use the Windows User Account as the account for KeePass and the same password, which again is not so secure.
If you are using the master password, make sure to make it a strong one with about 20 characters and the right mixture of characters, numbers and symbols and of course this will be the only password that you’ll have to remember. Making a strong password as well as an easy to remember one is a little tough. An example is as follows.
Iw>80$itl could be memorized as I won more than 80 dollars in the lottery.
As you know the passwords for all accounts should not be same so for your Facebook account this could become FIw>80$itl . Of course, this will also make your password easy to guess to someone who knows your trick – but you won’t tell anyone will you?
Moving on, the next screen you see is the various setting for the database such as encryption type, protection etc. We aren’t going into more details in this post here for keeping it simple.
With these settings complete you’ll see a two pane window with various groups on the right hand side. Click on the required group and click on the icon, add an entry as shown below.
In this window you should type the Title, Username and Password etc. for your respective website or document. The automatic generator icon is on the right of the Repeat field and can be used for generating a strong password and No, you don’t have to remember this! The Expires field in the bottom shows the expiry date of the password.
And, in case you are wondering that how is the password shown in plain text, the icon for that is the one with the three dots on it.
You can also create new groups with your own desired name as you want just by right clicking in the pane and click on “Add Group”. Also, if you delete an important entry by mistake, a new group called the recycle bin crops up and the deleted entry can easily be restored from there.
Other settings and the Advanced Options such as the auto locking of the workspace are in the Tools Menu and you can also generate a list of random passwords by going to Tools | Generate Passwords.
Well, that’s all there is to KeePass and we hope that our tutorial is clear enough for you to understand and all of you will just be that teensy bit more secure.